Many people, like investment bankers who provide advice to clients and corporate executives responsible for M&A transactions, are misled into thinking that VDR providers are the same. However there are number of subtle differences in their capabilities, security implementations and the design of user interfaces that could affect the way a VDR solution will work for the specific business.

A virtual dataroom lets a company share important documents with multiple parties. This includes external investors lawyers, regulators, and other attorneys who may be working on the case from different time zones and locations. Achieving the right amount of access to these stakeholders allows everyone involved to work effectively and speeds the process of decision-making.

The top VDRs offer flexible, custom permissions to ensure that data is secure and accessible to only the right people. This includes setting view only, download, and print permissions for each individual file and users. The ability to place dynamically generated watermarks to each page of a document that is viewed or printed provides an additional layer of protection. VDRs also permit the monitoring of user activity to identify who has accessed the document and how often they have done so.

When selecting a virtual data room, it is important to consider the cost structure for the solution. VDRs typically provide three payment options for storage: per page, or per user. When comparing vendors look for pricing models which reflect the nature of your project and the number of users you expect to have access to the dataroom.

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