The successful running of a board meeting requires a range of skills, from the preparation of materials for the board to facilitation of productive discussions. A well-run meeting should also lead to action items that are carried out after the meeting, to help push forward. Effective board governance is the key to success in these areas. It promotes a diversity of viewpoints, encourages debates that lead click to read to fresh insights, and promotes productive discussions.

Create an agenda and share it in Advance

Effective board meetings begin with a well-planned agenda that provides a plan for discussion and ensures all critical topics are addressed. The board members should be encouraged to examine agendas prior to the meeting and make suggestions for any changes or additions needed. A clear and concise meeting agenda will help keep the discussion on track and stop it from getting too long or diverting off topic.

Conduct an open roll call to determine the quorum

Ensure that all board members can participate in the meeting, by ensuring that the quorum requirements are satisfied. This can be achieved by calling a roll call or using an online tool like Krisp or by relying upon the governing documents of the organization to determine the number of persons who are required to meet in person to legally conduct business.

Encourage Participation

Effective discussions require active participation from everyone. This can be facilitated by encouraging board members to express their opinions, reaching out to those who may not be as vocal, and facilitating discussion with tools like decision matrices and SWOT analysis. It is also important to be respectful and respect every opinion, regardless of whether or not they are in line with the current ideas of the meeting.